Technologies powered by artificial intelligence (AI) are transforming productivity for individuals and businesses. Among these cutting-edge technologies are AI assistants, which help users increase their efficiency and productivity. Microsoft offers two distinct versions of its AI assistant, Microsoft Copilot: Copilot Pro and Microsoft 365 Copilot. But which one is right for you? This guide discusses their features, benefits, and differences to help you make an informed decision.
What is Microsoft Copilot?
Microsoft Copilot is a free AI tool that enhances user experiences on Windows 10 and 11 by automating tasks in system apps such as Photos and Snipping Tool. It’s also available as a mobile app and web-based tool for generating images, writing content, or conducting quick research.
The free version of Microsoft Copilot includes features such as:
- Access to GPT-4 and GPT-4 Turbo during nonpeak hours
- Use of pictures, voice, and text for conversational searches
- AI image generation, up to 15 daily boosts
- Specialized GPTs such as Cooking Assistant and Vacation Planner
Unfortunately, the free version doesn’t integrate with Microsoft 365 apps, such as Word, PowerPoint, or Outlook, limiting its usefulness for business tasks.
What is Copilot Pro?
Introduced in early 2024, Copilot Pro builds on the free version by expanding its capabilities for users subscribed to the Microsoft 365 Family and Personal plans. It’s ideal for those seeking enhanced AI tools for writing, coding, and image creation.
Key features of Copilot Pro include:
- Enhanced access to GPT models – available during peak hours with up to 100 daily boosts for image creation
- 365 app integration – assists with tasks performed in Microsoft 365 apps, such as summarizing email threads in Outlook, comparing documents in Word, and simplifying data analysis in Excel
- Custom GPT creation – allows users to create personalized AI assistants with simple prompts
Copilot Pro is easy to deploy, even for those who do not have advanced technical skills. However, it doesn’t integrate with Teams, making it less suitable for businesses needing team collaboration tools.
What is Microsoft 365 Copilot?
Microsoft 365 Copilot offers comprehensive integration with productivity apps and organizational data through Microsoft Graph, enabling team collaboration and automation at an enterprise level.
The following are some of the features of Microsoft 365 Copilot:
- Email and meeting summaries – summarizes emails in Teams and Outlook and extracts key points from meetings
- Document and presentation creation – streamlines drafting Word documents and designing PowerPoint presentations
- Graph-grounded chat – synchronizes apps and data for seamless project updates and workflow management
- Security and compliance – ensures data safety with advanced security features and General Data Protection Regulation (GDPR) compliance
- Copilot Studio – enables businesses to create custom GPTs, automate workflows, and pull information from multiple sources
This tool is available as an add-on for Microsoft 365 Business and Enterprise plans, making it a better fit for organizations looking to enhance productivity across teams.
Choosing the right AI assistant
To determine the best AI assistant for your needs, consider the following factors:
User role and needs
If you're an individual or a freelancer, Copilot Pro can be a valuable tool for boosting personal productivity. It can help you with tasks such as creating content, coding, or designing presentations. If you're a business owner or leader looking to streamline team workflows, manage projects, and boost overall organizational productivity, Microsoft 365 Copilot is a better fit.
Integration needs
If you need deep integration with Teams, Microsoft Graph, and all 365 apps, Microsoft 365 Copilot is the way to go. However, if you only require integration with Word, Excel, and PowerPoint, Copilot Pro will suffice.
Customization options
Microsoft 365 Copilot offers advanced customization options for developing organization-specific GPTs and workflows. Copilot Pro provides more basic customization options.
Security and compliance
Microsoft 365 Copilot offers enterprise-grade security features and compliance with GDPR and other regulatory standards, making it a safer choice for handling sensitive business data. In contrast, Copilot Pro provides standard security measures suitable for individual users.
Technical expertise
Copilot Pro doesn’t require extensive technical knowledge to set up and use. Microsoft 365 Copilot, on the other hand, requires more advanced configuration and technical expertise.
Budget
Copilot Pro is affordable for personal use at $19 per month with no annual commitment. Microsoft 365 Copilot, costing $296 annually per user, is better suited for businesses that can justify the investment.
By carefully considering your specific needs, you can choose the right AI assistant. If you need more help, our IT experts can provide personalized guidance in choosing and implementing the best solution for your specific needs.
